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Sec. 1. This organization shall be known as komsai.
Sec. 2. The central unit of the organization shall
be located at UPV
Miagao Campus,
Iloilo, Philippines.
Sec. 1. In the realization of its objectives the
members of the organization shall be committed to:
(a) Rule
of Law
(b) Proactive
and Democratic Attitude
(c) Total
Development of Individuals
(d) Fellowship
Sec. 2. The organization shall have the following
objectives:
(a) To
promote unity, cooperation, and camaraderie among the members of the
organization.
(b) To
promote personal and intellectual growth of the members by reciprocating
knowledge and skills.
(c) To
provide a venue for the dissemination of the Information Technology, its trends
and advancements, in order to increase awareness and interaction within the
community.
(d) To
provide a liaison among the students, graduates and professional members of the
organization.
Sec. 1. Formulate policies for the realization of
the goals and objectives of the organization in accordance to this
Constitution.
Sec.
2. Conduct
discussions and workshops designed to develop knowledge and skills of members
in the area of Information Technology.
Sec.
3. Initiate and
implement projects that will enhance awareness in information technology and
promote interaction within the organization and the outside community.
Sec.
4. Hold gatherings
that aim to foster unity and camaraderie among members.
Sec.
5. Facilitate communications
with Information Technology professionals and support groups.
Sec. 1. There shall be a General Assembly composed
of all regular members of the
organization. It shall determine the
policies and decisions of the organization.
Sec.
2. There shall be
a body known as the Board of Directors to be composed of the Chairman of the
Board, and the six (6) Board Members.
Sec.
3. There shall be
a body known as the Executive Council to be composed of the President, the Vice
President, the Secretary, the Asst. Secretary, the Treasurer, the Asst.
Treasurer, the Auditor, the Asst. Auditor, the Business Manager, the Asst.
Business Manager, the four (4) Information Officers, and the heads of the
committees of the organization.
Sec.
4. The committees
shall work for and implement the policies and decisions of the
organization. The committees, whose
number and members shall be determined by the incumbent Executive Committee,
shall be the following:
(a) Membership
Committee: This committee shall process applications for membership, and
determine the status of members. It shall also decide on the acceptance of new
regular members. The President will
appoint the head of the committee.
(b) Finance
Committee:
This committee shall take charge of the finances of the
organization. It shall assist the
treasurer and the assistant treasurer in the discharge of their duties. It shall have the treasurer as its head.
(c) Internal
Affairs Committee:
This committee shall handle all the internal affairs including all
academic activities of the organization.
It shall have the Vice President as its head.
(d) External
Affairs Committee:
This committee shall handle all the external affairs of the
organization. The President shall
appoint the head of the committee.
Sec. 5. A special Committee shall be created by the
President to perform special functions not covered by the above-mentioned
committees.
Sec. 1. Membership is open to all computer
enthusiasts who believe in the aforementioned principles and objectives of the
organization.
Sec. 2. The following membership classifications are
herein adopted:
(a) REGULAR
MEMBERS shall be those who are bonafide students of
the University of the Philippines in the Visayas.
(b) ALUMNI
MEMBERS shall be those who, after being regular
members, had graduated from an undergraduate course and/or subsequently left
the university.
(c) HONORARY
MEMBERS shall be those who shall be conferred this
honor by the Board of Directors on their account of their having rendered
meritorious and significant services to the organization.
Sec.
3. The Membership
Committee shall handle processing of the application for membership.
Sec.
4. All applicants
for regular members must comply with the requirements set by the Membership
Committee.
Sec.
5. All matters
regarding the acceptance of new regular members shall be determined by the
Membership Committee.
Sec.
6. The Board of
Directors shall determine all matters regarding the acceptance of the new
honorary members
Sec.
7. An accepted
member must comply with the rules and regulations set by the organization.
Sec. 1. The members shall have the following rights
and privileges:
(a) To participate in all activities of
the organization;
(b) To
vote, and if qualified for a position, be voted upon;
(c) To
be noticed, heard, and adjudicated by the Board of
Directors;
(d) To
inform proper authorities with regard to vital issues affecting the
organization;
(e) To
have access to all records of the organization except those considered
confidential by the Board of Directors;
(f) To
use the facilities of the organization; and
(g) To
avail such rights and privileges as may be prescribed by this Constitution and
the Internal Rules and regulations.
Sec.
2. The members
shall have the following duties and obligations:
(a) To
abide by and uphold the Constitution, the Internal Rules and Regulations, and
other policies imposed by the organization;
(b) To
participate actively in all activities and programs of the organization;
(c) To
be a member of at least one committee;
(d) To
attend meetings and participate in discussions and decision-making when called
upon by the President of the organization;
(e) To
pay his/her financial obligations on time;
(f) To
respect and obey all decisions made by the organization;
(g) To
conduct oneself befitting a member of the organization; and
(h) To
be responsible in helping fellow members thus contributing to the betterment of
the organization.
Article VII – Qualifications of Officers and
Board of Directors
Sec.
1. The Executive
Council Officers must have the following qualifications:
(a) Must
be a regular member for the duration of their term.
(b) Must
have a good academic standing and good moral character as defined by not having
a record with the Student Disciplinary Tribunal (SDT) and not having undergone
any disciplinary measures from the organization.
(c) Must
have been a regular member for at least three (3) semesters.
Sec.
2. The Board of
Directors must have the following qualifications:
(a) Must
be a member for at least four (4) years.
(b) Must
be a regular member or an alumni member
Sec.
3. The
qualifications in Sec. 2 are waived for the first four (4) years of the
existence of the organization until such time when disqualification is
applicable.
Article VIII – Functions and Powers of
Executive Council Officers
Sec.
1. The President:
(a) shall
set and preside over the General Assembly and Executive Council’s meetings,
explain and decide all questions of order, be informed and sign all
resolutions, communications, and papers of the organization;
(b) shall
execute all policies of the organization
(c) shall
call and preside over all special meetings;
(d) shall
create special committees needed in carrying out the purpose of the
organization and shall appoint the members;
(e) shall
approve all disbursements and appropriations after consultation with the
concerned officers;
(f)
shall act as the official representative of
the organization in all external activities or may appoint an officer on his
behalf;
(g) shall
have the power to give specific instructions to all committees;
(h) shall
be the ex-officio member of all committees;
(i)
shall have the authority to break the tie;
and
(j)
shall perform added duties and
responsibilities as may be prescribed of him/her by the By-laws, General
Assembly, and the Executive Council.
Sec.
(a) shall
assist the President in his/her administrative functions;
(b) shall
automatically be the head of the Internal Affairs Committee;
(c) shall
take over the office of the President as Officer-in-Charge in the temporary
absence of the President;
(d) shall
perform added duties and
responsibilities as may be prescribed of him/her by the By-laws, General
Assembly, and the Executive Council; and
(e) shall
be entitled to one vote during deliberations.
Sec.
3. The Secretary:
(a) shall
keep full record of the minutes of the meetings, take the roll call and mark
absences at the meetings, read the minutes of the previous meeting, and read
important correspondences and the proceedings of the meetings;
(b) shall
record and take charge of all the documents of the organization;
(c) shall
notify the member of the schedule of meetings and notify the Committees of
their appointments and business; and
(d) shall
perform added duties and
responsibilities as may be prescribed of him/her by the By-laws, General
Assembly, and the Executive Council; and
(e) shall
be entitled to one vote during deliberations.
Sec.
4. The
Treasurer:
(a) shall
receive, record and keep the financial assets of the organization;
(b) shall
collect all financial dues from members;
(c) shall
disburse funds as authorized by the President and/or the General Assembly;
(d) shall
prepare financial statements and reports from time to time as may be required;
(e) shall
automatically be the head of the Finance Committee;
(f) shall
be the property custodian of the organization;
(g) shall
perform added duties and
responsibilities as may be prescribed of him/her by the By-laws, General
Assembly, and the Executive Council; and
(h) shall
be entitled to one vote during deliberations.
Sec.
5. The Auditor:
(a) shall
audit all finances of the organization;
(b) shall
perform added duties and
responsibilities as may be prescribed of him/her by the By-laws, General
Assembly, and the Executive Council; and
(c) shall
be entitled to one vote during deliberations.
Sec.
6. The Business
Manager:
(a) shall
take charge in all fund raising activities of the organization;
(b) shall
be responsible for all marketing plans of the organization;
(c) shall
handle business transactions of the organization as approved by the Executive
Council and/or the General Assembly;
(d) shall
perform added duties and
responsibilities as may be prescribed of him/her by the By-laws, General
Assembly, and the Executive Council; and
(e) shall
be entitled to one vote during deliberations
Sec.
7. The Information
Officer:
(a) shall
make press releases concerning the organization as directed by the President
and/or the Executive Council;
(b) shall
perform added duties and
responsibilities as may be prescribed of him/her by the By-laws, General
Assembly, and the Executive Council; and
(c) shall
be entitled to one vote during deliberations.
Sec.
8. The heads of
the committees and special committees:
(a) shall
coordinate all the activities of their respective committees subject to the
directives if the General Assembly and/or the Executive Council;
(b) shall
make and submit reports to the General Assembly and/or the Executive Council;
and
(c) shall
be entitled to one vote during deliberations
Article IX – Functions and Powers of Board
of Directors
Sec.
1. The Board of Directors shall determine all matters
regarding the acceptance of the new honorary members.
Sec.
2. The Board of
Directors shall act as the judiciary body of the organization. It shall handle impeachment proceedings,
decide on termination of membership, impose disciplinary actions, and accepts
resignation of the President.
Sec.
3. The Board of
Directors shall review proposal of amendments of the Constitution and give
recommendation to the General Assembly if the proposal has merit
Sec.
4. Upon the
approval of the General Assembly on the proposal of Constitutional amendments,
the Board of Directors shall comprise and appoint other members of the
Constitutional Convention.
Sec.
5. Upon the
resignation of a Board Member, the Board of Directors shall appoint a
replacement for the vacant position in accordance with Sec. 2 of Article VII.
Sec.
6. The Board of
Directors shall elect from among themselves the Chairman of the Board who shall
call and preside over all Board meetings of the organization.
Sec. 7. The Chairman of the Board may call for a
General Assembly meeting whenever the President vetoed any legislation made by
the Board of Directors.
Article X – Advisers and Co-advisers
Sec.
1. There shall be
one faculty adviser for the organization to be chosen by the General Assembly.
Sec.
2. The adviser
shall be consulted by the organization in any issue they may deem necessary to
recommend measures that may be taken by the organization.
Sec.
3. The tenure of
office of the adviser shall be the same as the tenure of office of the
Executive Council.
Sec.
4. A co-adviser
may be chosen by the General Assembly.
Article XI – Elections and Tenure of Office
Sec.
1. The regular
election of Executive Council Officers shall be held before the last day of
classes of the second semester.
Sec.
2. All elected
officers shall have tenure of one (1) academic year.
Sec.
3. The set of duly
elected officers shall assume office during the first day of regular classes
for the academic year.
Article XII – Suspension and Loss of
Membership
Sec.
1. Suspension is
the temporary loss of membership. Only
regular members except those members elected into office may be suspended.
Sec.
2. The following
shall be ground for suspension:
(a) Four
(4) unexcused absences from the regular and special General Assembly meetings
within one (1) academic year; or
(b) Eight
(8) unexcused absences from official activities of the organization within one
(1) academic year; or
(c) Abuse
of rights and privileges; or
(d) Willful
disruptions of orderly proceedings of deliberative assemblies duly convened by
the organization; or
(e) Unreasonable
neglect of duty; or
(f) Commission
of acts detrimental to the interest, integrity, and well being of the
organization.
Sec.
3. Suspension
should be at least one (1) week but should not exceed four (4) weeks in
duration.
Sec.
4. Termination
is permanent loss of membership. All
kinds of membership may be subjected to termination.
Sec.
5. The following
shall be ground for termination:
(a) Voluntary
resignation; or
(b) Failure
to pay financial obligations; or
(c) Gross
violation of this constitution; or
(d) Grave
misconduct affecting the integrity and reputation of the organization.
Sec.
6. All matters
regarding suspension and termination of membership shall be handled by the
Board of Directors.
Article XIII – Impeachment and Resignation
Sec.
1. Impeachment is
defined as relieving an officer of his/her duties due to negligence or
violation of trust in his/her office.
Judgment in cases of impeachment shall not extend further than removal
from office and permanent disqualification to hold any elective office of
honor, and punishment according to this constitution.
Sec.
2. Any elected individual may be
removed from office if and when proven guilty of gross violation of any
provisions of these constitution, inexcusable negligence of duty, grave abuse
of authority, gross incompetence, gross inefficiency, or other questionable
conduct or misdemeanor.
Sec.
3. Impeachment
proceedings may be initiated through a written petition by the majority of 50%
of the General Assembly plus 1.
Sec.
4. The Board of
Directors shall handle impeachment proceedings.
Article XIV – Succession and Filling-Up of
Vacancies
Sec.
1. In case the
President voluntarily resigns, dies, is permanently incapacitated, is removed
from office, or has been absent without leave for more than one (1) month, the
Vice President shall automatically take over the said office. The officers shall elect the position of the
Vice President
Sec.
2. In case of
vacancies of the positions of Secretary, Treasure, Auditor, and Business
Manager, their respective assistants shall automatically take over the office
vacated. The President subject to the
concurrence with Article VII Sec. 1 shall appoint the position of Assistant.
Article XV – Meetings and Quorum
Sec.
1. For the purpose
of electing a new set of officers, the incumbent officers through the President
shall convene all the regular members at the end of the second semester; the
date, time, and place which shall be decided upon by the officers.
Sec.
2. After the
assumption of office, the officers shall meet regularly once a month at the
time and place determined by the officers in order to take up matters pertinent
to the realization of the objectives of the organization.
Sec.
3. A special
meeting may be called by the President or upon written request by the majority
of 50% of the General Assembly plus 1.
Sec.
4. There shall be
a General Assembly meeting once every semester.
Sec.
5. There shall be
a General Convention of all regular, honorary, and alumni members every three
(3) years. This shall serve as a
reunion of all past and present members of the organization. The date, time, and place shall be decided
upon by the President.
Sec.
6. The quorum for
all meetings where deliberations are needed shall be a majority of 50% General
Assembly plus 1.
Article XVI – Amendments
Sec.
1. A committee of
at least ten (10) regular members to the Board of Directors may propose
amendments to this constitution in written form.
Sec.
2. A special
meeting of the General Assembly shall be called to discuss the said proposed
amendment/s at least one week after the Board of Directors reviewed the
proposal.
Sec.
3. Ratification of
amendments to this constitution shall require a majority vote of 50% plus 1 of
the General Assembly.
Article XVII – Effectivity
Sec.
1. This
constitution shall take effect immediately upon ratification by a vote of 50%
plus 1 of the General Assembly.